Submission Guidelines

Originally published 5 Nov 2017. Last updated 18 Aug 2018.

What should I submit to GAA?

Please read this post before submitting articles to GAA Magazine.

The post linked above has some ideas and guidelines. If you’re not sure about an idea, contact the editor by email and she would be happy to discuss your submission with you.

There is no length requirement, it depends on the nature of your article and how much you have to say. Keep in mind that blog readers typically have short attention spans. You might consider splitting long posts into 2 parts. The editor can help with this and may suggest it for long submissions.

You may submit articles that you have previously published on your blog or website, in fact, send the link to the original post with your article and we will include it with the post, if it is accepted.

What should I be aware of when writing?

Be advised that the editor will scrutinize articles closely for copyright violations. This includes text and images. Not only does GAA value intellectual property rights, but the admins will not put GAA at risk of liability. If you quote another source, include attribution. If your post includes research, cite your sources. Familiarize yourself with the Terms of Service for genealogy websites from which you obtain records so that you do not violate those terms. If you visit archives and libraries to obtain records you should also review the publication restrictions on the collections you used. That information should be available for each archival collection, and it wouldn’t hurt to double check this.

If your post includes images ensure you have permission to use them. Citing an image does not, itself, constitute ‘fair use.’ You should seek express written permission for use of images or be prepared to explain how you know you are allowed to use them. To be safe we recommend that you only use images you have taken yourself. If you are struggling to find images, you may wish to visit the Flickr Creative Commons, Wikimedia Commons, or the Library of Congress digital collections, but you still need to verify the usage rights for individual images.

Privacy of living people is also important to GAA. Please take care to mask names, birth dates, social security numbers, addresses, email addresses, DNA kit numbers, profile pictures, and usernames of living people in your text and images. You may wish to invent aliases to discuss living people in your posts. Seek permission from living relatives that are depicted in photographs or discussed by name in your text.

How should I submit an article to GAA?

Submissions should only be sent by email to gaamagazine@yahoo.com.

Please send text with as little formatting as possible. The text will need to be pasted into a blog post anyway, which strips away most of the formatting. You can paste the text directly into an email if you wish. Preferred formats include: .doc, .docx, .rtf, .wpd. Let us know if you have another format in mind. Don’t forget to include a title!

If your post should include images, attach the images to your email separate from the text document and include placeholders in your text where the images should go. Square brackets make good placeholders: [Image1]. It is difficult to extract images from a text document so please do not include images in the text. If you wish to include video, audio or other media you should first host them yourself on another site, like YouTube, and include a link for us to insert.

We will credit you as the author at the top of the post. If there is a particular way you would like to be credited, let us know. If you have a blog, website, or social media account that you would like us to include with your byline, include that as well.

What will happen to my article once it is submitted?

The editor will read the article and determine if it is appropriate for GAA Magazine. If the article is accepted we will notify you when we plan to publish it. If the article requires minor changes to spelling or punctuation, we will notify you of the changes we made. If the article requires significant changes we will let you know what changes need to be made before it can be published and allow you to make such changes or you may choose to withdraw it for publication. If the article is not accepted for publication we will let you know that as well. Please be patient with us, the inbox is not constantly monitored and editing may only take place a few days a month. Emails will be responded to in the order they are received and, with a few exceptions, accepted submissions will be added to the calendar for the next available issue as they are received.

Who owns my content once it has been submitted to GAA Magazine?

You will continue to own the intellectual content you submitted, including text and images, if applicable. By submitting your article for consideration for GAA Magazine you agree to allow GAA an indefinite license to publish and distribute the content on our blog and Facebook groups. You are free to publish the content again anywhere you wish at any time without permission from us, including your blog, your website, your social media, a print or digital magazine, or another publication. If you submit the article for a professional publication, be sure to clarify to them that it has been previously published on our site.

Unfortunately, you need to also be aware that by publishing your content with GAA it may become vulnerable to intellectual property theft by others. GAA cannot guarantee that any data you submit to us by email or other means will be protected from malicious users, hackers, bots, or others seeking to utilize your personal information or intellectual content. Your submissions are at your own risk.

How can I contact GAA Magazine?

You can contact us only by email at gaamagazine@yahoo.com. Please don’t attempt to contact the administrators or editors about questions or submissions via comments, personal messages, or any GAA Facebook group page, we are not likely to see these.

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